Anti Money Laundering Regulations

As part of our compliance and due diligence James Pendleton Estate Agents is subject to the Money Laundering Regulations 2017.

We require identification and proof of address for all of our clients and customers.

We are also required to establish if there are additional beneficial owners on whose behalf the transaction or activity relating to a property is taking place. Therefore, we will need to obtain proof of identity and address.

In addition to this, the source or the destination of the funds relating to the transaction may also be requested.

Below is a list of the acceptable identity documents – these will need to be the original documents and certified.

James Pendleton requires one document from List A and one document from List B.

LIST A – IDENTITY DOCUMENT

Current signed passport
Valid UK driving licence
EEA member state identity card

LIST B – PROOF OF ADDRESS

UK/EU/EEA Drivers Licence (if UK Drivers Licence not used as ID)
Must be valid, not expired. Photo only. Full or provisional.

Bank, Building Society or Credit Union Statement
Dated with 3 months. Must include the account number and show recent activity. No general correspondence.

Credit Card Statement
Dated within 3 months. Must include account number and show recent activity. No general correspondence.

UK, EU, EEA Mortgage statement
Dated within 12 months. Must show the account number. No general correspondence.

Utility Bill
Dated within 6 months E.g. Gas, electricity, water. Must show address for service and/or account number. No general correspondence.

Telephone Bill
Dated within 6 months E.g. Landline or mobile pay monthly (excluding pay as you go). Must show address for service and/or account number. No general correspondence.

Council Tax
Dated within 12 months. Must show address for service and/or account number. No general correspondence.

Tenancy Agreement
Dated with 12 months. Must state full name and full property address. Issued by a local council, housing association, solicitor or reputable letting agent.

Benefits Entitlement Letter
Dated within 12 months. Issued by DWP or Jobcentre plus. Must confirm benefit payable at the time of issue. E.g. Pension, disability, single parent, housing etc.

HMRC Tax Notification
Dated with 6 months. Must state national insurance number and tax calculation. No general correspondence.

Home or Motor Insurance Certificate
Dated within 12 months. Must state insured address or registered address for vehicle and policy number. No general correspondence.

UK solicitors letter confirming house purchase/land registration
Dated with 3 months. Must state the full name of the new proprietor and full property address.

NHS Medical Card or letter from GP confirming registration
Dated within 3 months. Must state the individual’s date of birth and NHS number. No general correspondence.

Official confirmation of Electoral Register entry or official poll card
Dated within 12 months. Must state full name and full address. No general correspondence.

Police Registration Certificate
Dated within 12 months. Must state the full residential address of the individual.

PROBATE

If you are acting as a Representative of an Estate we require the following:

Grant of Probate (if a will was left)
Letter of administration (if no will left)
Individual identity evidence from List A & B for the Personal Representative, either executor or administrator

LIMITED COMPANY

If you are acting as a Representative of a UK Company we will also require the following:

Certificate of Incorporation
Articles of Association
Memorandum of Association
Latest Annual Return or Confirmation Statement, with details of current company officers
If offshore, nominee director declaration and general power of attorney
Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

If you are acting as a Representative of an Offshore Company we will also require the following:

Certificate of Incorporation
Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner OR
Certificate of Incumbency
If the shares are owned by another company, repeat steps above for the holding company
Nominee director declaration and/or general Power of Attorney (if applicable)
Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

TRUST

If you are acting as a Representative of a Trust we require the following:

Trust deed
List of trustees
List of beneficiaries
Individual Identity evidence from List A & B for all individuals with a vested interest in 25% or more of the capital and/or those who exercise control over the Trust